10.03.2017

RANDOLPH CITY COUNCIL

PUBLIC MEETING 6:30 PM

AUCTION 6:45 PM

REGULAR MEETING 7:00 PM– CITY HALL

OCTOBER 3, 2017

MINUTES

At 6:30PM, Mayor Farwell opened the public meeting and asked if there were any questions from anyone about the property that was for sell.

Council members present: Hardy, Marshall, Berger, Earlywine, Moreland

Council Member absent: None

INTRO OF VISITORS/BUSINESS: Randy & Carole Trively, Kyle Dankof, Kim Malcom, City Attorney-Vicki Danley, Teresa Hardy, Kevin Aistrope, Richard Rasmussen, Linda Heywood.

No one had any questions.

Marshall motioned to accept resolution 208-17, approving the proposal for the sale of certain property owned by the City of Randolph, Iowa after public hearing thereon and the publication of notice thereof, Earlywine seconded. Motion Carried.

At 6:45 PM Mayor Farwell opened the meeting up for the auction led by Kevin Aistrope.

Council members present: Hardy, Marshall, Berger, Earlywine, Moreland

Council Member absent: None

INTRO OF VISITORS/BUSINESS: Randy & Carole Trively, Kyle Dankof, Kim Malcom, City Attorney-Vicki Danley, Teresa Hardy, Kevin Aistrope, Richard Rasmussen, Linda Heywood

The property Block 23, Lots 1-10 in Randolph, IA was sold to Randall & Carole Trively for $3,700.00

Moreland motioned to accept resolution 209-17, accepting bid for the sale of certain property owned by the City of Randolph, Iowa, pursuant to proposal for sale and public hearing, and providing for completion of sale, Marshall seconded. Motion Carried.

The property will be conveyed by Quit Claim Deed by City Attorney, Vicki Danley

At 7:00PM, Mayor Farwell called to order the monthly City Council meeting.

Council members present: Hardy, Marshall, Berger, Earlywine, Moreland

Council Member absent: None

INTRO OF VISITORS/BUSINESS – Randy & Carole Trively, Kyle Dankof, Kim Malcom, City Attorney-Vicki Danley, Linda Heywood

Mayor Farwell asked for a motion to accept the agenda.

Berger motioned to accept the agenda Hardy seconded. Motion Carried.

Mayor Farwell asked for a motion to accept last month’s minutes.

Earlywine motioned to accept last month’s minutes, Hardy seconded. Motion Carried.

Mayor Farwell asked for a motion to accept the treasurer’s report.

Earlywine motioned to accept the Treasurer’s Report, Berger seconded. Motion Carried.

Mayor Farwell asked for a motion to accept the bills for city and Library.

Hardy motioned to accept the bills as presented, Berger seconded. Motion Carried.

City of Randolph

For the Period From 9/1/2017 To 9/30/2017

Contents: All Bank Accounts, All Check Numbers, All Payees, All Memos, Both Void & Non-Void Checks, Sorted on Check Number

Check # Date Payee Memo Amoun

September 2017

356 9/18/2017 IPERs 170915 36302 $434.79

14544 9/5/2017 Dankof, Lora J Payroll Check $1,483.57

14545 9/6/2017 MARSHALL, ALAN D Payroll Check $283.33

14546 9/6/2017 DON'S JOHN & SEPTIC INV. 30874 $81.00

14547 9/6/2017 FREMONT COUNTY LANDFILL COMMISSION inv pcb-17-9-3 $289.83

14548 9/6/2017 VICKI R. DANLEY misc.inv. 8302017 $1,605.00

14549 9/6/2017 NISHNA INSURANCE AGENCY inv 000787 sewer $422.00

bond/bbfield,dugouts,fencing,scoreboard

14550 9/6/2017 MID AMERICAN ENERGY 21781-02003 $845.01

14551 9/7/2017 RANDOLPH LIBRARY quarterly payment $2,750.00

14552 9/7/2017 MOORE'S MOWING August mowing $700.00

14553 9/7/2017 FREMONT COUNTY SHERIFF September 2017 $255.00

14554 9/7/2017 MENARDS inv 15925 $220.93

14555 9/7/2017 STOREY KENWORTHY/MATT PARROTT INV PINV509646 $38.62

14556 9/7/2017 LIQUID ENGINEERING CORPORATION INV 15602 exterior/interior in service dive $1,900.00

assessment

14560 9/12/2017 ELECTRONIC ENGINEERING inv 8260000430Batt.chger.for pager $63.00

14561 9/12/2017 SHENANDOAH SANITATION 8/01/17 -8/31/17 $42.00

14564 9/20/2017 Fun Days return of money for pig contest $175.00

14565 9/20/2017 U S POSTOFFICE 4 rolls stamps $196.00

14569 9/21/2017 SPIRAL COMMUNICATIONS inv.2470-20170916-1 $30.99

14570 9/21/2017 SPIRAL COMMUNICATIONS INV. 4929-20170916-1 $64.99

14571 9/21/2017 HEARTLAND CO-OP Summer fills June-August + lp tank lease $1,167.79

14572 9/21/2017 People Service Inc. inv. 0029488 October $925.00

36 9/28/2017 Radisson Hotel Davenport Convention $450.00

Total $14,423.85

Library

14557 9/12/2017 Home Town Pride Library FunDay pd for misc. products $92.25

14558 9/12/2017 SPIRAL COMMUNICATIONS inv.5310-20170817-1 $93.96

14559 9/12/2017 MID AMERICAN ENERGY 3683-31020 Library $88.32

14562 9/13/2017 Heywood, Linda Payroll Check $177.05

14563 9/13/2017 IOWA DEPARTMENT OF REVENUE Payroll deduction liability payment Y- $72.50

001758869

14566 9/21/2017 WALMART COMMUNITY/RFCSLLC acct#6006/ Library $736.30

14567 9/21/2017 MIDAMERICAN ENERGY 3683-31020 Library $63.46

14568 9/21/2017 SPIRAL COMMUNICATIONS inv.5310-20170916-1 $93.96

14573 9/21/2017 Heywood, Linda Payroll Check $177.06

14574 9/21/2017 IOWA DEPARTMENT OF REVENUE Payroll deduction liability payment Y- $72.50

33 9/8/2017 Walmart supplies $23.01

34 9/27/2017 Amazon Video On Demand movie $14.99

35 9/27/2017 Amazon Video On Demand movie $14.99

Total $1,720.35

RANDOLPH GENERAL ACCOUNT,Deposits, Acct #: 316505

9/6/2017 Janet Hill water Deposit $50.00

9/6/2017 water payments $1,086.53

9/7/2017 Library 3Q support payment from the City of Randolph $2,750.00

9/7/2017 water payment $60.00

9/7/2017 water payments $274.72

9/8/2017 Fremont Co. Treas./prop tax $3,727.73

9/12/2017 Fremont Co. clerk of court surchg&fines $42.10

9/12/2017 water payments $620.02

9/13/2017 water payments $207.94

9/14/2017 M&R pd inv 57154 $120.00

9/14/2017 water payments $378.47

9/19/2017 ach water payments $1,192.97

9/19/2017 Stae of IA/RUT $1,729.28

9/19/2017 water payments $1,042.90

9/20/2017 dupilcate ACH payment made Brandon Foster $47.91

9/21/2017 water payment $100.00

9/22/2017 water payment $79.75

9/28/2017 State of IA/ local option tax $836.86

Totals for Account: 316505: 22 Deposits $14,347.18

Library

9/7/2017 library money from Fun Days $44.00

9/21/2017 library fun day donation Chris Vanatta $100.00

Total $144.00

Park

9/13/2017 Donations Toddler Structure $44.11

9/20/2017 donation toddler structure/Thomas Ware $250.00

Total $294.11

FUN DAY, checking, Acct #: 603411

September 2017

555 9/6/2017 BEACON- ENTERPRISE Advtisment $150.00

556 9/6/2017 DON'S JOHN & SEPTIC 4 portable standard restrooms $342.50

557 9/6/2017 NISHNA INSURANCE AGENCY Liquor liab. Insurance $388.85

558 9/12/2017 Valley News Advtisment 8/19 & 8/21 $245.89

559 9/13/2017 The Opinion-Tribune 8/23/17 Adv. $88.68

560 9/19/2017 Sidney Argus ad 8/17 & 8/24 $183.75

562 9/19/2017 Teresa Hardy 240. pig/27.86 ice $267.86

Totals for September 2017: $1,667.53

FUN DAY, Deposits, Acct #: 603411

9/6/2017 refund beer southwest distributing co. $371.20

9/13/2017 Beer Garden $734.00

9/13/2017 Beer Garden starter money $325.00

9/13/2017 Greased pig $210.00

9/13/2017 Ice cream social $160.12

9/13/2017 raffle $570.00

9/13/2017 Snack & Pizza Dance $102.00

9/13/2017 Snacks & Pizza starter change $150.00

9/20/2017 pig contest(had been put in city for toddler structure by mistake) $175.00

Totals for Account: 603411: $2,797.32

The Council looked over more pages of recodification and made correction to page 173 6-10-4.

Hardy motioned to make the corrections for recodification, Moreland seconded. Motion Carried

The Council also made corrections to page 194, 6-14-11 to delete #1 reading A residence shall have a minimum of 1,000 square feet of livable space on the main floor.

Berger motioned to make the corrections for recodification, Moreland seconded. Motion Carried

FEMA papers that Mike Creceluis sent for the Council to look over had the City of Randolph marked as n/a participating in the Flood program. Council direct Dankof to get ahold of them to make the changes because Randolph is participating in the Flood program.

Linda Heywood told that she had applied for a grant and if they receive get this money they will be able to proceed with remodeling for the handicap restroom.

Mike Lesher with Peoples Service gave a report.

Water Operation & Maintenance.

1. Had a total of 4 locates and one emergency locate.

2. In July took water samples required by permit and mailed them to Keystone Lab.

3. Liquid Engineering inspected clear well and there was only about 3 inches of sediment on the bottom and the condition inside looked very good. The could not inspect standpipe for safety reasons. Such as no ladder from hatch down inside, no hand rail around top of tower to tie off to, and cap is very steep. Mike suggest when tower is drained for painting in the future to schedule a tower inspection at that time so they can repel form the top down.

4. Mike called Municipal Supply and they have different heights of extensions for the meter pits for repairing. They start at $17.70 for a 2” and up. They also have water meters. The cost of them are $116.00 apiece.

5. There are 2 meters that need replaced.

Wastewater Maintenance & Operation

1. In April chipped out rocks and asphalt for 2manholes on Depot St. for possible manhole risers to bring up just below grade.

2. Planning on discharging lagoons in October or November.

Council asked the City Attorney, Vicki Danley to move forward regarding the city transferring ½ of the alley with cost paid by Randy Trively. Danley said, she would have that ready by the next council meeting on November 7th.

Public Safety: Nothing to report.

Park Commission: Nothing to report.

Streets and Alleys: Nothing to report.

Landfill: Nothing to report

Library: Discussion on fixing the retaining wall behind the Library west/north side and Farwell is going to get bids.

Fire and Rescue: Marshall reported that the overhead door openers need to be replaced due to doors not always opening or shutting, they are getting bids.

Sewer and water: Divers were unable to go into the water tower to check the walls due to safety reasons.

After proper motion by Hardy and seconded by Moreland, the meeting was adjourned at 7:40 pm.

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