APRIL 5, 2016

RANDOLPH CITY COUNCIL

PUBLIC HEARING & REGULAR MEETING – CITY HALL

APRIL 5, 2016 – 7:00 PM

MINUTES

Mayor Farwell called the meeting to order at 7:00PM. Councilmen Hardy, Perkins, Berger, Moreland and Marshall were in attendance

Visitors included Rhett Goy of Nishna Insurance, Ross & Irene Green, Sherry Perkins, Trevor Perkins, Erin Vanatta, Teresa Hardy, Colton Moore, Trent Moore, and Vicki Danley, City Attorney.

Mayor Farwell turned the meeting over to Vicki Danley who presented two resolutions to the Council.

#1) Resolution 187-16 to dispose of the west 160 feet of alley running North/South of Lambert Street adjacent to Lots 9-12 in Block 25 which was vacated by Ordinance 510-15. The resolution also set forth that the land would be conveyed to Barbara J. Cross as the adjoining landowner.

A motion was made by Perkins to approve the resolution, Hardy seconded, motion carried. Rollcall: Berger-aye, Hardy-aye, Marshall-aye, Moreland-aye and Perkins-aye. The resolution was then signed by Councilmen as well as the clerk.

#2) Resolution 188-16 to dispose of the east 160 feet of alley running North/South of Lambert Street adjacent to Lots 1-4 as well as the South 80 feet of alley adjacent to lots 5-8 in Block 25 which was vacated by Ordinance 510-15. The resolution also set forth that the land would be conveyed to Daniel Pijanowski and Debra Pijanowski as the adjoining landowners. A motion was made by Hardy to approve the resolution, Perkins seconded, motion carried. Roll call: Berger-aye, Hardy-aye, Marshall-aye, Moreland-aye and Perkins-aye. The resolution was then signed by Councilmen as well as the clerk.

Rhett Goy of Nishna Insurance presented the City Insurance policy for 4/1/16 to 4/1/17. A few changes that need to be made were noted so the approval of the bill was tabled.

Hardy made a motion to accept the agenda. Marshall seconded. Motion carried.

Hardy made a motion to accept the March Council Minutes. Moreland seconded. Motion carried.

A listing of bills was presented.

IOWA PUBLIC EMPLOYEES' RETIREMENT SYSTEM $310.60

Tri-Valley Bank Water Savings $250.00

Tri-Valley Bank Sewer Savings $250.00

Tri-Valley Bank Payment #136; Acct 2641116 Water Note $652.44

MALVERN LEADER Mowing Bids & Budget $152.00

WINDSTREAM Fire Station Bill $158.34

MALCOM ELECTRIC Inv12172(War Memorial) & 12173(Fire Stat) $184.12

MIDAMERICAN ENERGY 21781-02003 - 2/25/16 $744.53

RANDOLPH STATE BANK Payoff of Water Debt-2641116 $18,669.21

BETTERMENT GROUP Easter Egg Hunt $200.00

U S POSTOFFICE Certified Letter - Joe Fetterer $3.45

Vicki R. DANLEY Hardy Deed-$100, Council Meeting $400.00

IOWA WORKFORCE DEVELOPMENT UI Acct 102013 $35.00

MENARDS INV 58490 $28.68

FREMONT COUNTY LANDFILL COMMISSION INV. 2016-PCB-03 $289.83

DELAVAN AUTO PARTS INV 95247 $11.98

WINDSTREAM 712.625.2601 final bill $14.67

HEARTLAND CO-OP Fire Station $606.48

OFFICE OF AUDITOR OF STATE PERIODIC EXAM FEE $475.00

Orscheln Farm & Home Flowers Boxes & Dirt $92.61

VICKI R. DANLEY Vanatta hearing prep & hearing $225.00

RANDY FOSTER Paint City Hall $190.00

Orscheln Farm & Home Soil-Main Street Sign $16.40

Tri-Valley Bank Cash - Quarter Auction $300.00

Tri-Valley Bank Cash - Quarter Auction $50.00

HOWARD CLOTHING & SPORTING GOODS, INC BASKETBALL HOOPS $31.95

IOWA PRISON INDUSTRIES Inv 939126 $74.40

People Service Inc. Invoice 0026416 $1,076.93

SPIRAL COMMUNICATIONS INV. 4929-20160317-1 $207.47

U S POSTOFFICE Abatement-Steinman $3.45

MYERS PEDAL TRACTOR PULLS, LLC Fun Day $200.00

SIGNS & SHINES Post Office Decals $16.00

TERESA ELLIOTT Clean Firestation 3/5 $20.00

AUSTIN HEMPHILL Tree Trimming $1,225.00

French, Faye M Payroll Check-March $1,055.62

MARSHALL, ALAN D Payroll Check-March $291.17

TOM LEBISCHAK Labor 3/30/16 $15.00

Internal Revenue Service CP220-2Q15 Penalty $307.71

Internal Revenue Service CP161/EIN42-1146616 $183.40

SAFEGUARD BUSINESS SYSTEMS, INC Inv. 031348138 $267.79

Faye M French Office Supplies; Mileage to Sidney(2);

donation-Park Eq ($11.07) $95.02

STOREY-KENWORTHY/MATT PARROTT Building Permit Books $32

Berger made a motion to accept the bills as presented, Perkins seconded. Motion carried.

Hardy made a motion to accept the treasurer’s report, Marshall seconded. Motion carried.

Bids for the city summer mowing were then reviewed. Three bids were received: a) $1500/month, b) $650, and c) $600. Moreland made a motion that the mowing for the City be awarded to Ross Green for $600 per month. Marshall seconded the motion. Motion carried.

A final reading of Ordinance 512-16 was conducted. Berger made a motion to approve the ordinance, Moreland seconded. Motion carried. Ordinance becomes effective May 1, 2016. Per the ordinance, the minimum water rate is $23 for the first 3,000 gallons. Late payment fee will be $20 for water that has been shut off for no-pay will be a $50.00 minimum to have it reinstated.

A final reading of Ordinance 515-16 was conducted. Perkins made a motion to approve the ordinance, Moreland seconded. Motion carried.

The ordinance becomes effective May 1, 2016. The ordinance raises the monthly landfill fee to $3.50 per month.

The audit of city books was once again discussed. The State’s estimate for an examination was between $4500 to 5500. Moreland made the motion that we seek a private firm to do the examination. Berger seconded. Motion carried.

RAGBRAI will be coming through Randolph on July 24th. The income from vendors compared to the expenses for sanitation are a wash. Information will be coming out in the near future looking for volunteers to assist on committees. The Council determined an ordinance would need to be written and passed regarding RAGBRAI.

Additional construction bids for work around the City were discussed. It was decided that the Library/Shop roofs would be tabled until a ran can prove if the last fix on the Library roof was successful. Additional projects were discussed and the following motions were made”

1) Marshall made a motion to hire Donnelly Construction to replace the park chain link fence for $4,300. Berger seconded. Motion carried.

2) Perkins made a motion to hire Brower Home Improvement work

3) Berger made a motion to hire Donnelly Construction fix the garage door on the City shop for $270. Marshall seconded. Motion carried.

4) Moreland made a motion to hire Brower Home Improvement to rebuild the War Memorial Pergola for $600. Perkins seconded. Motion carried.

A motion was made by Moreland to sell the piece of property at 203 South Washington, Lot 4 of block 19. Hardy seconded the motion. Motion carried.

A motion was made by Hardy to adjourn the meeting, Moreland seconded. Motion carried. The meeting adjourned at 8:55pm.

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