JANUARY 5, 2016

RANDOLPH CITY COUNCIL MINUTES

REGULAR MEETING – CITY HALL

JANUARY 5, 2016 – 7:00 PM

Mayor Farwell called the meeting to order at 7:00PM. Councilmen Perkins, Hardy, Berger, Marshall were in attendance. Councilman Moreland was absent. Visitors included Teresa Hardy, Mike Lesher representing PeopleService and Vicki Danley, City Attorney.

Mike Lesher reported he has repaired two water pits that were damaged during the construction project this summer and has one yet to repair. The east pump at the lagoon was replaced in the fall and the 2nd pump will probably need replaced within a year (pumps generally last 10-15 years). New hour meters were purchased and installed on November 4. PeopleService will be discharging the lagoons starting next week due to all the rain. Mike recommended that the heat thermostat be moved due to chloride impacting it and also that a dehumidifier be purchased. Mike Berger will look into the dehumidifier.

The meeting agenda was reviewed and ordinance amendments and a donation request from the Rural Water Association were added. Marshall made a motion to accept the agenda with changes, Berger seconded. Motion passed.

Berger made a motion to accept the December Council Minutes, Hardy seconded the motion and the motion passed.

The Council reviewed the previous month’s bills. Hardy made a motion to approve bills as presented, Perkins seconded. Motion passed.

U S POSTOFFICE 4 Rolls of Stamps $196.00

EnTire Recyclying #0942 - Old Tires 2760#@ 1.38/ton $124.20

MONTE McCONAHAY Scrap Tires to Phelps City $200.00

MARSHALL, ALAN D Payroll Check $72.03

French, Faye M Payroll Check 11.1.15-11.30.15 $764.93

HEARTLAND CO-OP Water, Fire Station, Library L.P. $691.59

WINDSTREAM 712-625-2031 $121.72

MID AMERICAN ENERGY 21781-02003-DECEMBER $538.06

DON'S JOHN & SEPTIC Inv. 26736 $70.00

FREMONT COUNTY SHERIFF December Fee $231.42

IOWA RURAL WATER ASSOCIATION 2016 Membership Dues $225.00

Faye M French Mileage for 3Q15; Courthouse & Trng Harlan $101.93

BRIAN HARDY CHRISTMAS DECORATIONS $180.45

FREMONT COUNTY LANDFILL COMMISSION October / November $579.66

J. P. COOKE CO STAMPS - Inv 371798 & 99 $69.60

WINDSTREAM City Hall Phone & Internet $141.76

People Service Inc. Invoice 0025939 $1,004.95

RANDY FOSTER Labor & Materials $48.00

TERESA ELLIOTT Clean Community Center $40.00

Berger, Michael R. Payroll Check $129.29

FARWELL, GARY Payroll Check $369.40

Hardy, Brian H Payroll Check $240.11

MARSHALL, ALAN D Payroll Check $166.23

Moreland, Dustin Payroll Check $129.29

PERKINS, CLAUDE Payroll Check $166.23

French, Faye M Payroll Check 12.1.15 to 12.18.15 $858.76

LAMKIN, SHELLY Return CM# 49357 $1.87

TOM LEBISCHAK Snow Removal $40.00

RANDOLPH STATE BANK Payment 134; Water Improvement $20377.13 $652.44

Marshall made a motion to accept the Treasurer’s Report, Hardy seconded and motion passed.

MAIN ACCOUNT GROSS BALANCE $64,156.85

* PLAYGROUND EQ DONATIONS $(14,416.04)

MAIN ACCOUNT NET BALANCE $78,572.89

WATER MAINTENANCE SAVINGS (674) $4,373.90

SEWER FUND SAVINGS(949) $193.65

DEBIT CARD ACCOUNT (246) $90.01

#10629 SAVINGS CERTIFICATE $50,000.00

#10922 SEWER RESERVE FUND" $6,177.45

OLD BUSINESS:

Teresa Hardy advised the next meeting of the Park Committee will be Saturday, 9AM at City Hall. Fun raisers will be discussed. She is looking at several grants to assist on purchase of park equipment as well as paint for the shelters and new park benches.

Teresa will be meeting with Trevor Perkins next week to discuss entertainment for the 2016 Fun Day. Vendors will be charged $10 to set up booths. Teresa requested the City consider raising their donation from $1500 to $2500 to allow for more activities this year. After further discussion, Berger made the motion to increase the City’s donation to $2500, Perkins seconded the motion and motion passed.

Vicki Danley presented Resolution #185-16 which deeds the South 72 feet of Alley in Block 17, vacated by ordinance No. 511-15, to Hardy Sales Inc. Marshall made a motion to approve the resolution, Perkins seconded the motion. The resolution was approved and roll call was signed by Berger, Marshall and Perkins affirming the resolution. Hardy abstained.

NEW BUSINESS:

Mayor Farwell advised per State Code, we must have an audit at least once every eight years and we have not had one since Leonard Wilkins was the City Clerk. The City can have a private organization do the audit or the State of Iowa Auditor’s office. Hardy made a motion to go ahead with an audit and have the State of Iowa Auditor’s Office conduct the audit, Berger seconded the motion and the motion passed.

French report that she is working on putting together the 2016/2017 fiscal budget and requested a review of upcoming projects. After discussions, the budget will include $15K for fire truck, $50K for street repairs and $10K for ditch repairs.

French advised that beginning January 1, 2016, the City will be using New Era Tax & Accounting for filings of monthly and quarterly payroll. The City will now be paying $100 per quarter versus the current rate of $150.

French advised we still need to get things in order to recodify our ordinances. Prior to recodification, there are several ordinances that need to be amended. After further discussion, French will prepare the ordinances and publish a notice of a public hearing for February 2nd to discuss the amendments. The notice of public hearing will be in the Leader Beacon the last week of January. Ordinances will be posted around town the last week of January for the residents to review.

Iowa Rural Water Association requested a $25 donation for 2016 scholarships. The Council agreed that the donation could be made.

A council member mentioned there has been a dog running loose in town and requested a nuisance letter be sent. French will follow up.

Perkins made a motion to adjourn the meeting, Berger seconded. The meeting adjourned at 8:47PM.

 

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