July 7, 2014

Minutes of the Randolph City Council

July 7, 2014

A regular meeting of the Randolph City Council was held at the Randolph City Hall at 7:00pm on July 7, 2014 and was called to order by Mayor, Gary Farwell

The following council persons were present: Brian Hardy, Claude Perkins, Al Marshal, Dustin Moreland, and Mike Berger

Absent: none

Visitors: Kyle Dankoff

Laura Dankoff

Barb Barrick (SWIPCO)

Leonard Wilkins

Teresa Hardy

June 2, 2014 meeting minutes were read

June 5, 2014 special meeting minutes were read

Treasurer’s report was read by Chasidy Wederquist

The following Bills were presented:

Windstream………………………………………………………………..$126.44 and $111.05

Mid American Energy………………………………………………….$690.38

Ipers………………………………………………………………………….$231.79

Jessica Jamison (lawn service)…………………………………..$620.00

Fremont County Landfill…………………………………………….$289.83

ACCO (chlorine treatment)………………………………………..$131.25

Randolph Bank (water note)………………………………………$652.44

Mid American Energy…………………………………………………$12.37

Chasidy Wederquist…………………………………………………..$420.00

People’s Services…………………………………………………………$1160.34

Delevan Auto Parts……………………………………………………….$77.99

Heartland Co-op (weed spray)……………………………………..$62.20

Heartland Co-op (weed spray)……………………………………..$94.75

Office of Auditor of State………………………………………………$475.00

Post Office (2 rolls of stamps)………………………………………..$98.00

Artisan Stone Company (Vet Memorial)…………………………$838.00

Don’s Johns……………………………………………………………………..$70.00

Malvern Leader……………………………………………………………….$166.21

Brian made the 1st motion to pay bills as is Dustin 2nd the motion, motion to pay bills as is passed.

Old Business:

The council discussed what our next step would be in relation to the Tax Abatement. Barb Barrick from SWIPCO came and answered questions brought up during the public hearing on the difference between a Tax Abatement and a TIF and which option would be best for the city. She stated that after the public meeting was held on July 7, 2014 the city had to wait another 30 days to start the process just in case someone would like to file a petition to change anything related to the Tax Abatement. A motion was made to change the next city hall meeting from August 4, 2014, to August 7, 2014 to meet the 30 days. Brian made the first motion Dustin 2nd, all in favor, the motion passed. The next meeting for the Tax Abatement will be August 7, 2014 at this time the city will start the process of the Tax Abatement with the help of SWIPCO. We also discussed whether we wanted SWIPCO to help in the process of making our ordinance books and help with the yearly budget. The topic was discussed at this time but no motion was made.

New Business:

At this time the city started to plan the City Fun Day. Teresa Hardy had the floor and discussed having a children’s festival at the park and having a soft ball tournament. She had rented a bounce house, popcorn maker, snow cone maker, cotton candy maker and carnival like games for all the kids to do free of charge. She also discussed having a softball tournament at the park at the same time as the children’s festival. Chasidy Wederquist stated that she could get a hold of some vendors to come and set up in the middle of town. Claude Perkins mentioned the library could also do something for the kids during the day and during the street dance. Mike Berger stated that the Methodist church was going to do a trash to treasure sale and bake sale. The date was set for August 9, 2014. There will be a free pancake breakfast starting at 8. This will be held by the City’s Fire and Rescue. There was also a discussion about whom or if there would be a lunch and dinner served as well. The city made the decision to use $1000-$1500 to help fund the project. All of the proceeds earned will go towards Hometown Pride. This organization will help the city write grants to help better the community. The money earned and donated from this fun day would go towards building a community storm shelter. There was a motion made by Dustin to use $1000-$1500 for the funding of the Fun day, Brian 2nd the motion all in favor the motion planned. The next planning meeting for the City Fun day will be July 14, 2014.

The second item discussed were the roof bids. Gary Farwell presented roof bids from the following companies:

Gausman bid for the Train Depot and Pump house $5,700.00

Sell Roofing bid for Train Depot and Pump Houses $6,000.00

Richard French bid for Train Depot and Pump Houses $6,050.00

Brian made a motion to go with Gausman, Dustin 2nd the motion all in favor, motion passed.

The next item up for discussion was the nuisance complaint filed towards Dave Heywood for his lawn. The city stated we would send a letter in the mail stating he needs to mow his lawn or the city was going to have to do it and charge him for the services. If he does not comply with the letter and mow then the city will take further steps of action.

No other items were discussed at this time. Motion was made by Brian to adjourn the meeting, Dustin 2nd the motion, all in favor meeting adjourned at 8:15 pm.

Chasidy Wederquist, Gary Farwell,

City Clerk Mayor

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