FEBRUARY 9, 2016


RANDOLPH CITY COUNCIL

PUBLIC HEARING & REGULAR MEETING – CITY HALL

FEBRUARY 9, 2016

MINUTES

PUBLIC HEARING: Mayor Farwell opened the public hearing for the proposed amendments to city ordinances at 6:30 pm. Ordinances

to be heard were:

1) ORDINANCE NO: 512-16. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RANDOLPH BY AMENDING PROVISIONS PERTAINING TO CITY WATER RATES.

2) ORDINANCE NO: 513-16. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RANDOLPH BY AMENDING PROVISIONS PERTAINING TO COUNCIL TERMS & MEETING SCHEDULE.

3) ORDINANCE NO: 514-16. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RANDOLPH BY AMENDING PROVISIONS PERTAINING TO CONTRACT LAW ENFORCEMENT (28E AGREEMENT).

4) ORDINANCE NO: 515-16. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RANDOLPH BY AMENDING PROVISIONS PERTAINING TO COLLECTION OF SOLID WASTE & LANDFILL FEES.

All Council Members were present for the hearing. No visitors were present. The public hearing was closed at 7:00 pm.

 

REGULAR MEETING: Mayor Farwell called the regular meeting to order at 7:00 pm. Councilmen Perkins, Hardy, Berger, Marshall and Moreland were in attendance as well as Clerk French.

The only visitor was Mike Crecilius representing Emergency Management Center. Mike explained the requirements that need to be fulfilled in order to keep getting money through the EMC grant. The EMC grant is also used to pay Mike’s salary. If it is lost, then the position would have to be paid for through taxation.

Marshall made a motion to accept the agenda, Hardy seconded. All ayes.

In review of the meeting minutes, Farwell advised a rewording needs to be made regarding audit code. January minutes will be amended as follows: “Mayor Farwell advised a town of our size is part of an audit pool and can be selected at any time for an audit. We have not had one since Leonard Wilkins was the City Clerk.” Hardy motioned to accept the minutes with the correction, Berger seconded. All ayes.

French presented the following bills for payment. Hardy made a motion to accept the bills as presented. Perkins seconded. All ayes.

238 1/6/2016 IOWA DEPARTMENT OF REVENUE 4Q15 SALES TAX $679.00

244 1/19/2016 IPERs $315.66

245 1/19/2016 RANDOLPH STATE BANK Safe Deposit Box $12.00

247 1/6/2016 RANDOLPH STATE BANK Water Savings #12674 $250.00

13879 1/4/2016 U S POSTOFFICE Certified Letter - Floyd Bell Mowing $3.94

13880 1/4/2016 MID AMERICAN ENERGY 21781-02003 1/14/2016 $660.20

13881 1/4/2016 WINDSTREAM 712-625-2031 - Acct 091333487 $121.72

13882 1/5/2016 MARSHALL, ALAN D Payroll Check $126.06

13883 1/6/2016 IOWA RURAL WATER ASSOCIATION Scholarship Donation $25.00

13884 1/7/2016 FREMONT COUNTY LANDFILL COMMISSION $289.83

13885 1/7/2016 DELAVAN AUTO PARTS Inv. 094896-Dump Truck $38.92

13886 1/7/2016 French, Faye M Payroll Check - Thru 12/31/2015 $411.73

13888 1/29/2016 HEARTLAND CO-OP Fire Station $441.95

13889 1/29/2016 WINDSTREAM City Hall Bill $143.38

13890 1/17/2016 TRI-STAR HEATING & AIR COND. INC. INV. 7036-60472 (MTCE BLDG) $145.16

13891 1/17/2016 MEGAN KLUVER SNOW REMOVAL-SCOOP WALKS $40.00

13892 1/29/2016 TERESA ELLIOTT Clean Firestation $20.00

13893 1/29/2016 Internal Revenue Service 2Q2015 941 Payment $1,099.34

13894 1/29/2016 INTERNAL REVENUE SERVICE 4Q2015 941 PAYMENT $973.46

13895 1/29/2016 INTERNAL REVENUE SERVICE 3Q2015 941 PAYMENT $874.15

13896 1/29/2016 UNITED STATES TREASURY 940-V; FUTA ANNUAL TAX RETURN $63.01

13897 1/29/2016 MID AMERICAN ENERGY 21781-02003 1/26/2016 $910.07

13898 1/29/2016 FREMONT COUNTY SHERIFF January Charges $231.42

13899 1/29/2016 MALVERN LEADER Inv. SJ008901; Public Notice $20.83

13900 1/29/2016 People Service Inc. Invoice 0026099; Acct 5267/6267 $891.21

REVIEW OF TREASURER’S REPORT – Hardy led a discussion of cashing the $50K CD to pay for the balance of the water loan due to the fact that we pay 5% interest on the loan and earn only .18% on the CD. The CD matures 2-28-16. Hardy made the motion to cash the CD to pay the balance of the water loan which is around $19,300. Perkins seconded the motion. All Ayes.

The next item on the agenda was a vote on the ordinances that were presented during the public hearing

1. ORDINANCE NO: 512-16. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RANDOLPH BY AMENDING PROVISIONS PERTAINING TO CITY WATER RATES. – Hardy made a motion to approve this ordinance, Berger seconded. All Ayes. The 2nd hearing of this ordinance will be March 1.

2. ORDINANCE NO: 513-16. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RANDOLPH BY AMENDING PROVISIONS PERTAINING TO COUNCIL TERMS & MEETING SCHEDULE. – Berger made a motion to approve this ordinance, Marshall seconded. All Ayes. Marshal made a motion to waive the 2nd and 3rd hearing of this ordinance, Hardy seconded. All Ayes.

3. ORDINANCE NO: 514-16. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RANDOLPH BY AMENDING PROVISIONS PERTAINING TO CONTRACT LAW ENFORCEMENT (28E AGREEMENT). Perkins made a motion to approve this ordinance, Moreland seconded. All Ayes. Marshall made a motion to waive the 2nd and 3rd hearing of this ordinance, Hardy seconded. All Ayes.

4. ORDINANCE NO: 515-16. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RANDOLPH BY AMENDING PROVISIONS PERTAINING TO COLLECTION OF SOLID WASTE & LANDFILL FEES. Berger made a motion to approve this ordinance, Perkins seconded. All Ayes. The 2nd hearing of this ordinance will be March 1, 2016.

V. Danley, City Attorney is continuing to work on conveying the vacated portion of the alley in Block 25 to adjoining landowners.

The Council then reviewed reports with current status’ on: 1) abatements; 2) grants applications; and, 3) 2015/16 finances versus budget.

We received a quote back from the State Auditor’s office to conduct an audit of the city books. They estimated between $9500 and 10500. French is looking at less costly options.

The Council reviewed the 2016/17 proposed fiscal budget. The budget is due to the State by March 15. We will have a public hearing on March 1. The proposed budget will be posted toward the middle of the month. The Council did not have any additional items to add to budget.

Committee Reports: Streets & Alleys-Marshall discussed the ability to convert the snow blade to attach to the tractor and sale the city truck, this will be reviewed further. A stop sign was hit and broke off on E Street. The City is ordering hardware to repair it. Water & Sewer-a dehumidifier was purchase for the pump house. Library-looking to purchase a programmable thermostat to better control fuel costs. Council is still looking for a contractor to replace the library roof this Spring.

The City was made aware of a vandalism of the lights at the War Memorial. Upon investigation, two minors were caught on camera in the act. The vandalism occurred on January 26 at 16:50. The guardians were made aware and they have agreed to pay for the lights. The City will arrange for their replacement.

Upon proper motion, the meeting was adjourned at 8:20.

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